Job Description

A Transaction Coordinator is responsible for managing the communication and documentation of real estate transactions. Their primary role is to ensure that each transaction runs smoothly, from a signed contract or listing agreement through to closing, while delivering an exceptional customer experience. Acting as a liaison between all parties involved, they coordinate the various elements required to successfully close a real estate deal. The ideal candidate should be highly organized, able to manage timelines efficiently and ensure that every step of the transaction is completed accurately. Responsibilities: • Process Purchase Contracts and Listing Agreements, including filing, scheduling of photos, inspections, appraisals, video shoots, floor plan creation, staging, signage, open houses, and related tasks. • Draft and send emails to all transaction parties, keeping everyone informed of details and required paperwork. • Set up transactions in the broker’s systems and manage associated checklists. • Schedule, coordinate, and oversee listing and closing-related tasks. • Coordinate with agents to ensure completion of disclosures, contract paperwork, and scheduling; orchestrate closing arrangements as needed. • Prepare net sheets, flyers, CMA packages. • Input listings into the MLS, set up Showing Time, and manage lockbox arrangements. • Attend training and seminars to maintain skills and stay updated on new systems and processes beneficial to the team. • Participate in planning and evaluation meetings weekly or as required. • Maintain business operations in the realtor’s absence. • Communicate with all parties (buyers, sellers, lenders, title companies, attorneys, appraisers, agents) via email, text, and phone. • Create “raving fans” by delivering outstanding service. • Schedule post-closing follow-up tasks. • Perform 95% of responsibilities independently, with minimal supervision. Qualifications: • Perform all duties professionally, efficiently, and pleasantly. • Exhibit flexibility and adaptability in handling a wide range of tasks. • Thrive under pressure and within tight deadlines. • Exercise sound judgment in daily activities. • Continuously develop and improve proficiency in required tasks. • Maintain confidentiality regarding company, client, and sales associate matters. • Build and maintain strong working relationships with managers, employees, sales associates, and clients. • Handle difficult situations tactfully and professionally. • Consistently prioritize tasks and manage time effectively. • Attend team meetings and schedule coaching calls for administrative staff. • Assist Team Lead in prioritizing key tasks and ideas. • Recommend enhancements to checklists to optimize workflow. • Execute tasks and checklists in Trello. Primary Applications Used • Microsoft Office (Word, Excel, Outlook, etc.) • Customer Relationship Management (CRM) software • Google Apps (Drive, Calendar, Docs, etc.) • Trello (for checklist and task management) • Video creation tools • MLS and ShowingTime platforms • Docusign Pay is on a per-transaction basis with bonus opportunities. About Company: The Kelly Kirchheimer Group is a growing real estate team in the Chicagoland area - primarily working in the Western Suburbs. We help people buy, sell and rent homes or investment properties and are committed to the highest level of service to provide the best experience for our clients.

Job Tags

Contract work, Part time,

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