Job Description
PURPOSE: We are seeking an organized, detail-oriented, and highly motivated Executive Assistant who also has experience as a Paralegal. This multi-faceted role involves managing daily office operations, providing paralegal support to attorneys, and assisting executive-level staff with various administrative tasks. The ideal candidate must have excellent communication and organizational skills, a strong understanding of legal procedures, and the ability to manage multiple tasks in a fast-paced law office environment.
JOB RESPONSIBILITIES: - Assist in managing daily law firm operations, ensuring the office functions efficiently.
- Handle office correspondence, scheduling, and organization of internal and external meetings.
- Manage calendar, appointments, and meetings for senior Family Assistance staff and attorneys.
- Ensure compliance with office policies and procedures, including health and safety regulations.
- Assist attorneys with legal research, drafting legal documents, and preparing case files.
- Manage case files, ensuring all documentation is organized and easily accessible.
- Prepare and file legal documents including, but not limited to OCA Retainer/Closing Statements.
- Communicate with clients and third parties, updating them on case status as directed by attorneys.
- Drafting/Filing Disengagement letters
- Provide executive-level administrative support to senior Family Assistance staff, including managing calendars and scheduling meetings.
- Prepare correspondence, reports, and presentations as required.
- Handle confidential and sensitive information with discretion and professionalism.
JOB REQUIREMENTS: - 5+ years of law firm experience.
- Must be able to work in the office Monday through Thursday with Friday being an optional remote day.
- Excellent organizational and time-management skills
- Outstanding communication and people skills
- Experience with Salesforce, Outlook, and Microsoft Office
- Familiarity with court rules and filing procedures.
- Ability to adapt to evolving legal technology and office tools.
SALARY RANGE:
WHO WE ARE: Barasch & McGarry is proud to be the nation’s leading advocate for the 9/11 community, representing more 9/11 victims than any other law firm. No one has filed more claims with the Victim Compensation Fund (VCF) or helped more people enroll in the World Trade Center Health Program (WTCHP). With our office steps from Ground Zero, we felt that day's impact and continue to feel it today through our work with more than 25,000 members of the 9/11 community.
Barasch & McGarry is an equal opportunity employer, where employment is based upon personal capabilities and qualifications, in compliance with all applicable federal, state, and local fair employment practices laws. The Firm strictly prohibits and does not tolerate discrimination against team members, applicants, interns, or any other covered persons because of age, race, creed, color, religion, sex, including pregnancy, gender, actual or perceived gender identity or expression, transgender status, actual or perceived sexual orientation, national origin, alienage or citizenship status, marital status, familial status, caregiver status, military status, including past, current, or prospective service in the uniformed services, genetic information, victim of domestic violence status, sexual or reproductive health decision making, actual or perceived physical or mental disability or any other protected characteristic as established by law.
Job Tags
Full time, Local area, Remote job, Monday to Friday, Monday to Thursday,